Photo and Media Release

Photo and Media Release

Photo and Media Release
PHOTO, VIDEO, AUDIO, AND MEDIA RELEASE AGREEMENT
Effective Date: June 1, 2026

1. PARTIES
This Photo, Video, Audio, and Media Release Agreement ("Release") is entered into by and between:
Digital Realty LLC, doing business as Impact Academies USA – Charlotte ("Academy"), and
The undersigned parent or legal guardian ("Parent") on behalf of the participating student ("Student").
2. PURPOSE
The Academy may photograph, video record, audio record, livestream, or otherwise capture images, likenesses, voices, projects, achievements, and participation of students during classes, camps, workshops, competitions, demonstrations, events, and other Academy activities.
This Release governs the Academy's permission to create and use such materials.
3. DEFINITIONS
For purposes of this Release, "Media" includes:

Photographs
Video recordings
Audio recordings
Livestream recordings
Digital images
Student project screenshots
Student-created projects
Interviews
Testimonials
Promotional materials
Educational materials
Printed publications
Digital publications

Media may include a student's:

Image
Likeness
First name
Voice
Statements
Participation in activities
Educational projects and creations

The Academy will not intentionally publish a student's home address, personal contact information, medical information, or other sensitive personal information.
4. VOLUNTARY CONSENT
Participation in Academy programs is not conditioned upon granting media permissions.
Parents may grant or withhold consent at their discretion.
A decision not to grant media permission will not affect enrollment eligibility, educational opportunities, or participation in Academy programs.
5. CONSENT OPTIONS
Please select one option below.
OPTION A – FULL MEDIA CONSENT
I authorize the Academy to photograph, record, and use my student's image, likeness, voice, first name, projects, and participation for:

Educational purposes
Academy publications
Marketing materials
Printed advertising
Digital advertising
Website content
Social media content
Newsletters
Public relations materials
Community outreach
Promotional campaigns

This authorization applies without geographic limitation and may be used worldwide.
□ YES
□ NO
OPTION B – INTERNAL EDUCATIONAL USE ONLY
I authorize the Academy to photograph, record, and use my student's image, likeness, voice, first name, projects, and participation solely for internal Academy purposes, including:

Classroom documentation
Program administration
Staff training
Parent communications
Internal educational records

I do not authorize public marketing or advertising use.
□ YES
□ NO
OPTION C – NO MEDIA USE
I do not authorize the Academy to use my student's image, likeness, voice, name, or recordings except where necessary for:

Security purposes
Safety purposes
Legal compliance
Incident documentation
Internal operational records

□ YES
□ NO
If no option is selected, the Academy will treat this Release as a denial of marketing-related consent.
6. PERMITTED USES
When permission is granted, Media may be used by the Academy in:

Academy websites
Social media platforms
Facebook
Instagram
YouTube
LinkedIn
TikTok
Printed brochures
Flyers
Advertisements
Press releases
News articles
Community presentations
Educational presentations
Enrollment materials
Promotional campaigns
Other Academy communications

Media may be edited, cropped, resized, combined with other content, formatted, or adapted for publication.
The Academy will not intentionally use Media in a misleading or defamatory manner.
7. STUDENT PROJECTS
When permission is granted, the Academy may display or publish:

Robotics projects
Coding projects
Game development projects
Design projects
Engineering projects
Digital creations
Competition entries
Student achievements

The Academy may identify projects using a student's first name, age, or grade level unless otherwise requested by a parent.
8. COMPENSATION
Parents and students acknowledge that no compensation, royalties, fees, or other payments shall be owed for the creation or use of Media authorized under this Release.
All authorized uses are voluntary and provided without expectation of compensation.
9. OWNERSHIP
All photographs, recordings, and Media created by or for the Academy shall remain the property of the Academy.
The Academy may store, reproduce, publish, distribute, display, and archive Media consistent with permissions granted under this Release.
10. THIRD-PARTY PLATFORMS
Parents understand that Media may be published on third-party platforms including social media services.
The Academy cannot control how third parties may view, share, repost, copy, download, archive, or otherwise interact with publicly available content.
Once Media has been publicly distributed, complete removal from all locations may not be possible.
11. REVOCATION OF CONSENT
Parents may revoke previously granted consent by submitting written notice to:
charlotte@impactacademiesusa.com
Revocation will apply prospectively after reasonable processing time.
Revocation will not require the Academy to:

Recall printed materials;
Remove previously distributed publications;
Retrieve content distributed to third parties;
Remove archived materials maintained for legitimate business purposes;
Eliminate historical records already created before revocation.

The Academy will make reasonable efforts to discontinue future use following receipt and processing of the request.
12. RELEASE OF CLAIMS
To the fullest extent permitted by law, the Parent releases and discharges the Academy, its owners, employees, instructors, contractors, volunteers, affiliates, successors, and assigns from claims arising from authorized use of Media under this Release, including claims related to:

Use of likeness
Use of image
Use of voice
Publication of photographs
Publication of recordings
Promotional use
Advertising use

This Release does not waive rights that cannot legally be waived under applicable law.
13. PRIVACY
The Academy's collection, storage, and use of Media is also governed by its Privacy Policy.
Parents are encouraged to review the Privacy Policy available on the Academy website.
14. TERM
This Release remains effective until:

The student is no longer enrolled;
Consent is revoked by the Parent; or
The Academy discontinues use of the Media;

except for previously authorized uses, archived records, and materials already published or distributed.
15. ACKNOWLEDGMENT
By signing below, the Parent acknowledges that:

They are the student's parent or legal guardian;
They have authority to execute this Release;
They have read and understand this Release;
They voluntarily grant or deny permissions as indicated above.

Parent/Guardian Name: __________________________________
Student Name: __________________________________
Signature: __________________________________
Date: __________________________________